Gopinath Alagesan

 Coordinate and streamline administrative processes.  Oversee office operations, including inventory, supplies, and logistics.  Support accounting functions as needed.  Oversee facilities services, maintenance, and repairs.  Admin Helpdesk - Ticketing Tool  Plan and implement maintenance programs, including preventative maintenance.  Manage housekeeping, security, and other facility-related staff.  Manage vendor relationships for facility services.  Manage company vehicles and transportation.  Assist in planning and managing company events.  Ensure adherence to safety and quality standards.  Prepare and monitor budgets and expenses.  Stay informed about organizational changes and business developments.  May also be involved in tasks like travel desk management, new office set-up, and event planning.  All assets AMC & Vendor contract Management.  Telecom, Broadband & Epabx Bills & AMC follow-ups. Asset Maintenance.  Mail Communication, Internal / External Telephone.  Printing & Stationeries / Procurement of assets. IT Assets & Inventories management.  Inventory management of HK materials, Stationery and Crockery.  Validating Utility Invoice and submit to Finance on monthly basis.  Petty cash and Debit card management with monthly petty cash tracker report.  IT Support between HBT and Gmcco Team.  Property Access card Issue and recovery Tracker management.  New Employee On boarding arrangements.  Exit Employees IT Asset Recovery, ID card and OTP card recovery management.  Guest Relationship management - Hotel bookings and travel arrangements etc.  Food arrangements for Guest. Cafeteria management.  Document Management system in both soft and hard copies.  Town hall, Event arrangements, Tournaments and Outdoor activities on requirement basis.  Procurement of materials on timely basis & finding vendors for appropriate material to get quotation and purchase.  Visitor Management in OTP app on daily basis.

 1. Office Administration  Manage day-to-day administrative tasks.  Organize office supplies and maintenance.  Maintain office filing systems (physical and digital).  Schedule meetings, appointments, and manage calendars.  2. HR & Staff Coordination  Maintain employee records (contracts, attendance, leave).  Assist with recruitment and onboarding of new staff.  Coordinate with site supervisors for labor deployment.  Handle staff accommodation and travel arrangements (especially for expatriates).  3. Documentation & Compliance  Prepare and manage company documents (permits, Visa, licenses, contracts).  Ensure compliance with Maldives’ construction laws and safety regulations.  Maintain records related to environmental and health & safety standards.  Coordinate with government agencies (e.g., Ministry of Construction, EPA).  4. Procurement & Inventory Support  Assist procurement team with purchase orders and follow-ups.  Maintain records of tools, equipment, and materials used at site.  Coordinate logistics and deliveries between suppliers and project sites.  5. Financial & Billing Support  Handle petty cash and prepare basic financial reports.  Assist in invoice processing and payment follow-ups.  Support accountants with document submissions for tax and audit purposes.  6. Project Support  Assist project managers with reporting and documentation.  Coordinate communication between office and construction sites.  Maintain project schedules, progress reports, and client documentation.  7. Communication & Coordination  Serve as a point of contact for internal teams and external stakeholders.  Prepare official correspondence, letters, and meeting minutes.

 Security Services, Housekeeping Services and Stock maintenance and consumption  Food and Beverages Supply and drinking water Supply. Arrangement for Night Shift employees  Petty cash Management  Managing repair, maintenance and replacement of office equipment’s, appliances, furniture, furnishings, vehicles, building, etc.  Group Insurance Policies (Life Insurance and Group Personal Accident Policy)  ERT Training and BCP testing  Record and Document Maintenance (ISMS /QMS)  Dispatch Service and Logistics support,  Facilitate R & R, Town hall, Event celebrations, Tournaments and Outdoor activities  Pest control Services  Invoice handling and Payments to vendor and Payment of Utility Bills - EB, Water, Fuel, Telephone, DG Tax including branches.  Management of South Region branches administration.  CAB Service for employees  PAN India Branch Agreement Tracking.  ID card management. Printing and Stationeries  Admin Helpdesk Module - Ticketing Tool  Communication - Mobile phone, Landline, SIM card  AMC of Equipment and Services  Employee Exit clearance.  Flight, Visa, Forex arrangement Travel Insurance (Domestic / International) and Client visit arrangements  Handling dispatch operations  Responsible for SRO receipts activities of the organization with regards to accounts department  Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services.  Reviewing fire safety equipment status (alarms, extinguishers, etc.), Preparing a detailed fire incident report, Implementing corrective and preventive actions & fire drill.